Equipment commissioning
documentation
Record the site acceptance test as it happens, with the asset reference, time and location attached, so the handover pack shows what the equipment did on the day it was accepted.
THE PROBLEM
Commissioning day is the one day everyone agrees, then forgets
When a chiller, pump set, compressor, packaging machine or panel is commissioned, the OEM engineer, the contractor and the client all watch it start, run and trip correctly. The result goes into a signed test sheet. Six months later, when the equipment misbehaves, each party remembers the test differently.
Warranty start dates, liquidated damages and retention payments all depend on what happened at acceptance. A signed sheet records the outcome, not the conditions: the supply voltage, the load, the alarm that was tested, the setpoint on the controller.
Video of the agreed acceptance steps, linked to the asset and the site, gives every party the same record. It also helps the next service engineer, who can see how the machine was set up when it left the commissioning team.
HOW WE SET IT UP
A commissioning record every party trusts
Map the acceptance test
We take your SAT or commissioning checklist and mark the steps worth recording: first start, interlock and alarm tests, performance readings, controller settings and the final walk-round.
Tie clips to the asset
Each recording carries the asset reference, site location and time. Commissioning engineers record on phones or on our connected audio/video event logger, chosen to suit the site.
Tagged test steps
Vision AI tags the acceptance steps in the footage. When a warranty question comes up, the alarm test or the first-start reading is one click away.
Into the handover pack
Tagged events export to PDF and Excel with an audit trail, ready to attach to the handover documentation. The client can be given portal access to their own assets.
AT A GLANCE
Commissioning documentation in brief
- What is captured
- Acceptance-test video with time, location and asset reference
- Hardware
- Existing phones and cameras, or our connected audio/video event logger
- Analysis
- Vision AI tags the agreed commissioning steps
- Connectivity
- Upload designed to the site, including deferred upload where coverage is weak
- Where data goes
- Our Vision AI portal, or your own server
- Outputs
- Tagged events, PDF and Excel exports with audit trails for handover packs
- Engineering note
- We plan recording around the client's site permissions and agree them before commissioning day
FAQ
Questions buyers ask us
What should be recorded during equipment commissioning?
The steps that decide acceptance: first start, interlock and alarm tests, performance readings under load, controller setpoints and the final condition walk-round. Recording these gives a shared record for warranty and handover.
Can commissioning videos be added to the handover documentation?
Yes. Tagged events export to PDF and Excel with an audit trail, and the client can be given portal access to the recordings for their own assets.
What about client sites that restrict cameras?
Many plants control photography on site. We agree the recording scope, who records and where the files are stored with the client before commissioning day, and can host the data on the client's own server if required.
Is this useful for OEMs commissioning equipment abroad?
Yes. When the commissioning engineer flies home, the recorded acceptance steps stay available to the service team and the local partner. It shortens later remote diagnosis because everyone can see how the machine was set up.
Commissioning equipment on client sites?
Share your acceptance checklist and the kind of sites you work on. We will show how the test steps look as a tagged record.